Frequently Asked Questions

General Questions

Stacking of federal funding up to 100% of an intern’s salary is allowed. However, considering the program is funded under the Youth Employment and Skills Strategy (YESS), you cannot stack funding from more than one YESS funded program as this would be considered “double dipping”.

If the intern candidate is receiving EI or CERB when applying to the Career-Launcher Internships program, they are eligible to apply. However, if the intern candidate is accepted under the program, they need to notify the Government of Canada to cancel their financial aid.

Funding for training is dependent on the program stream and availability of funding:

An individual is considered underemployed when they are employed below their level of education or on a part-time basis. Unemployment is also included under this category.

All submitted internship applications are to be for new positions or new projects only. You may submit the same internship position for a new project in subsequent years. However, you must explain why you are applying for funding for a previously funded position. Approval of these applications will be subject to program criteria and priorities at the time of the application.

Our priority is to reach a diverse group of employers across Canada and across different job sectors. Limits may be put in place to ensure a fair distribution of funding. Please be sure to visit the selected program stream page to know whether a limit is in place.

Yes. The Career-Launcher Internship toolkit helps employers integrate interns into the workplace and helps interns set goals throughout their internship. We also provide other useful resources for both interns and employers on a range of topics, from diversity and inclusion to mental health and wellness. Read our Employer and Intern Resources page for more.

If you are having issues with the dashboard, please fill out the web support form available on the dashboard by following these quick and easy steps:

  1. Log into the Dashboard
  2. Click on “Support”
  3. Fill and complete the form
  4. Click on “Submit”
  5. Done, you are all set! Someone from the web support team will be in contact with you shortly.

You can send us email at: internships@careerlauncher.ca. If your question is urgent, please call us directly at: 613-746-5916. If we are not immediately available, we encourage you to leave a message with your contact information. One of our program officers will contact you as soon as possible.

Intern eligibility requirements

No, an immediate family member, or family members of a director or senior officer with the employer, cannot be hired as an intern.

An immediate family member means a father, mother, stepfather, stepmother, foster parent, brother, sister, spouse or common-law partner, child (including child of common-law partner), stepchild, ward, father-in-law, mother-in-law, or any relative permanently residing with the employer.

No, the subsidy cannot be used for a currently filled position, to replace an employee who is on leave, or for a current employee moving to a new position. Exceptions may be made for an employer who has hired a co-op student or student intern and would like to use this funding to bring them on in a new capacity after graduation.

Yes. Qualified interns must be 30 years old or less at the start of their internship.

Unfortunately, persons awaiting their permanent residence or refugee status, as well as those who hold a temporary visitor visa, student visa or work visa, are ineligible to participate. Canadian citizens, permanent residents or persons granted refugee status in Canada are eligible to apply under the Career-Launcher Internships program. Refugee protection must be conferred under the Immigration and Refugee Protection Act.

Internship criteria

The goal of the Career-Launcher Internships program is to help employers hire students or grads for internships that can lead to full-time employment. For this reason, the subsidy will only cover an internship for a period of up to 12 months. Please visit the selected program stream page for specific details on the internships’ minimum lengths.

There is no defined rate of pay, but you can consult the Treasury Board of Canada Secretariat salary guide as a reference for pay rates. It is important to note that employers must provide a living salary and ensure that they are respecting provincial minimum wages.

Interns under our four program streams must work a minimum of 30 hours per week, with the exception of the ImpAct Internships, which can include part-time positions.

Depending on the availability of funding, this is possible. Please let us know if this is the case and, should funding allow, we will duplicate the position on our end. Please be sure to visit the selected program stream page to know whether a limit is in place for the number of internships per employer.

Yes. Employers will be asked to indicate whether they already have a candidate when they complete their application. Please note that if you indicate that you already have a candidate, your internship won’t be posted publicly, and you will be provided with the necessary documents for you and your intern to complete. Career-Launcher Internships must approve the intern’s eligibility prior to their hire.

We know that recruiting the right candidate for your internship is a top priority. The Career-Launcher Internships team takes the following actions to support your recruitment efforts:

We also encourage you to take the following steps to help increase the visibility of your internship:

  • Share your internship on your company’s social media pages
  • Post your internship on your local college, polytechnic or Cégep job board
  • Post your internship on relevant local job boards

Application process

Typically, the turnaround time for application review can vary between 2-5 business days. If you have not heard back after the determined period of time, please call us directly at: 613-746-5916. If we are not immediately available, we encourage you to leave a message with your contact information. One of our program officers will contact you as soon as possible.

No, pre-approved means that your internship is a fit with the program. This is only the first step in the process. The automated pre-approval email indicates the next steps in the application process. Funding is only guaranteed once the employer has gone through the full application process and has a signed contract in place with Colleges and Institutes Canada.

The application process begins upon submission of the internship application for pre-approval and continues until a signed contract is in place between the employer and Colleges and Institutes Canada. The timeline for the full process depends on a few different factors:

  • Time to recruit a candidate. If you already have a candidate, you will be prompted to move forward in the process right away. At this stage, you will need to complete the budget form and send the Participant Information form (PIF) to your intern to complete. Once these have been reviewed and approved, the final stage is the contract. If you need to recruit a candidate, the timeline will depend on how long it takes to find the right person for your internship. It is important to note that funding is allocated on a first-come, first-serve basis and is only guaranteed once a signed contract is in place with Colleges and Institutes Canada.
  • Delays from the employer to submit required documents. The time you take to submit documents at every step of the process will impact the overall timeline.
  • Delays from the Career-Launcher Internships team. Depending on the volume of applications, reviewing documents at every step of the process can take anywhere between 2 and 10 business days. There will generally be a notice on our website and in our automated email if the delays are on the higher end.

*See question 3 below for details on the documents required at every stage.

Employers will receive an automated pre-approval email indicating the next steps to complete the application process. This includes:

  • Submitting the budget form and the Participant Information Form (PIF). The budget form is available on the employer dashboard under forms. Employers must also send their intern candidate the PIF to complete.

    Please follow these quick and easy steps on how to send the PIF:

    1. Log into the Dashboard
    2. Click on “My Internships”
    3. Click on “Send PIF” for active and filled internships
    4. Type in the candidate name and email
    5. Click on “Submit”
    6. Done, you are all set!
  • Once the budget form and the PIF have been reviewed and approved by the Career-Launcher Internships team, the employer will be required to verify final information for the contract.
  • The Career-Launcher Internships team will prepare the contract and it will be sent via DocuSign to the employer for signature.

Funding is only guaranteed once the entire application process is complete and the employer has a signed contract with Colleges and Institutes Canada.

  • Prior to hiring, your potential employer will have you complete the Participant Information Form (PIF). This is used to ensure that you are eligible to participate and for reporting purposes.
  • At the mid-term point of the internship, interns will be required to complete a mid-term survey.
  • At the end of the internship, interns will be required to complete a final survey.

Once your budget and PIF have been reviewed by the Career-Launcher Internships team, you will be required to verify and approve some final information for your contract. Once this is done, please expect a delay of approximately 5 business days to receive your contract for signature through DocuSign. During busy periods, delays may be longer and will generally be indicated on our website or in our automated email response. Please note that funding is only confirmed once there is a final countersigned contract or unless otherwise indicated in by email. For this reason, we recommend you wait to receive your contract before hiring your intern, unless you have been indicated otherwise by our team.

Please follow these quick easy steps:

  1. Log into the Dashboard
  2. Click on “My Internships”
  3. Click on “Send PIF” for active and filled internships
  4. Type in the candidate name and email
  5. Click on “Submit”
  6. Done, you are all set!

The intern candidate will receive a link to the online form, and you will be notified by email as soon as the candidate has submitted the PIF.  Please note that the information will be collected under the authority of the Privacy Act and other applicable privacy laws.

Internship reporting and subsidy payments

Subsidy payments are paid by direct deposit on a reimbursement basis at the mid-term and end of the internship. All participating employers will receive a reminder email at the mid-term point and the end of the internship with instructions on the payment process. To process a subsidy claim, the following documents must be submitted:

  • The request for subsidy form (in Excel format)
  • All paystubs associated with the subsidy claim, issued through a registered payroll system (e.g., ADP)
  • The final employer survey
  • The final intern survey
  • The direct deposit form and a void cheque (for new employers only)

The Career-Launcher Internships team will process subsidy payments within 10 business days of receiving all required documents at the mid-term point and end of the internship.

Employers must be set up to receive payments by direct deposit. They will be prompted at the mid-term point of the internship to complete a direct deposit form, along with the other required payment documents. If you are already set up with Colleges and Institutes Canada for direct deposit this won’t be necessary.

For new employers, once set up at the mid-term point, these documents will not be required again unless the employer changes their banking information.

All employers participating in the Career-Launcher Internships program must have a registered payroll system (e.g., ADP). The Career-Launcher Internships team must receive paystubs issued through a registered payroll system as proof of wage payment to process subsidy claims. Should an employer be using an in-house payroll system, they will be required to provide both the paystubs and proof of payment, such as screenshots of the direct deposits or pay cheques.

In most cases, modifying the length of the internship will indeed affect the total amount to be paid. This change would require a contract amendment. Should you wish to inquire about this possibility, please contact the Career-Launcher Internships team by email at: internships@careerlauncher.ca.

Subsidy payments are made at the mid-term and at the end of the internship. Unfortunately, it is not possible to provide payments outside of the pre-determined schedule.

Payments may be placed on hold if there is additional documentation required. Please double check that required documents have been submitted, including both the employer and intern surveys. Please do not hesitate to contact the Career-Launcher Internships team by email at: internships@careerlauncher.ca or by phone at: 613-746-5916 should you have additional questions.

Yes. According to the Canada Revenue Agency, if you get a grant or subsidy from a government or government agency, you’ll have to report it as income or as a reduction of an expense. Generally, a grant or subsidy:

  • increases your income or reduces your expenses
  • relates to an income deficiency
  • relates to specific expenses

For example, if you are a farmer and you received a payment to subsidize your income in a drought year, you would add the payment to your income. However, if you are a business that receives a government employment grant to hire more students, you would generally deduct it from the wage expense you are claiming. Government assistance that enables you to acquire capital property does not increase your net income. However, for depreciable property, you reduce the capital cost of the property by the amount of the assistance received. For other capital property, reduce the adjusted cost base accordingly.

The subsidy covers employer charges including the Canada Pension Plan (CPP), Employment Insurance (EI) and vacation pay. Employers may choose to pay out the 4% in lieu of vacation or to offer vacation within the contract. Should employers wish to provide paid vacation days, they will need to ensure that the intern still completes the minimum length of the internship. Please note that the Clean Tech Internships and the Natural Resources Internships need to be a minimum of 26 weeks long.